It’s a bit of a round-about process, but you can select each instance of a specific style in a word document. Once all the instances of a style are selected, you can make any changes to the selected text that you need. For the purposes of this tutorial, I’ll be selecting a specific style and highlighting all those specific styles with a colored highlight.
The first thing we’re going to need to do is open the find and replace dialogue box. This can be done a couple of ways. The easiest is b y pressing ctrl & h. You could also select “replace” in the “editing” toolbar of the “home” section of the ribbon. Once find and replace is open, we want to be sure that we’re in the “find” tab of the dialogue box.
At this point, there could be a section at the bottom of the find and replace dialogue box that has a list of “search options” followed by a “Replace” section. If these are not available, simply click the “More” button in the bottom left corner, then select Format -> style. This will bring up a list of all the available styles in your word document.
For this specific use-case, I’ve developed several custom styles for a radio play template. So, I’m going to select the radioPlayCharacter-fridaNuthin style. This could also be done to select any number of styles for your purposes.
Now, if we click on “Find Next,” word will find the next section of text that is styled with the style we’re searching for. This isn’t what we want, though. What we want is to select each of the instances of our style in the document. To do that, we select “Reading Highlight” -> Highlight All. Now, as we scroll down, we can see that each instance of text that is styled with our unique style is selected.
Since we’re working with colored highlighting, we want to be sure that we’re highlighting our text the correct color. In the “font” toolbar of the “home” section of the ribbon, open the dropdown for the color of highlight and select the color you want.
The next step is to go to the Replace tab. Once there, we want to be sure that our cursor is active in the “Replace with” entry section. Next, we select “format” -> “highlight.” Now, as you can see, under “Find what:” we’re finding the Format radioPlayCharacter Frida Nuthin and under “Replace with:” we’re replacing with the format “Highlight.” The last step is to click “Replace All.” And there you have it. All the text that had that particular style has been highlighted with our chosen color.